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Article I: Name
The corporate name of this club shall be “Port Madison Yacht Club, Inc.”
Article II: Purpose
The purpose of this club shall be:
(A) To encourage amateur sailing, racing and cruising.
(B) To provide a clubhouse, racing and mooring facilities for its members.
Article III: Location
The club property is located at Port Madison, Bainbridge Island, Washington.
Article IV: Property Rights
This club has no capital stock. No member of this club shall have any right,
title, or interest whatsoever in or to any of the property or assets which
the club may have or hereafter acquire, except upon dissolution, according to
law.
Article V: Yacht Owners
A yacht owner, for the purpose of registry as such in the club, is hereby
defined as a person who either has 100% ownership of a sailboat of less than
18 feet or at least 50% ownership in a sailboat 18 feet or longer. Such a
yacht owner shall be entitled to have such a yacht enrolled in the club
squadron, and to fly the club’s pennant. Whenever the term yacht or
boat is used in these bylaws, a sailboat is meant. In case of a conflict, the
board of directors will define if a boat is, or is not, a sailboat.
Article VI Membership
(Amended 1991)
There are four general classes of members:
(A) Active senior or family members.
(B) Junior members (10 to 18 years of age).
(C) Inactive members.
(D) Life members.
To become an Active Member, a prospective applicant must be a yacht owner as
defined in Article V.
Inasmuch as PMYC is a small yacht club with limited facilities, it is
intended that the general membership be as well acquainted with all new
applicants as is practical. An applicant’s participation in club races,
work parties, and social events prior to requesting membership is strongly
recommended. To the best of his ability, it is the obligation of the sponsor
to have discussed club regulations and limited availability of moorage with
the new applicant. New member applications should be submitted to the
membership committee and must be signed by one sponsor and four endorsers,
all of whom are active members in good standing. An applicant must be a
sailboat owner as defined by Article V. In order to obtain moorage/storage,
the applicant must reside in the school districts of Bainbridge
Island, North Kitsap, or Central Kitsap. The membership committee will make its
recommendation to the board. If, in the board's judgment, the club can
support new members, they will take action on the application. The current
membership level has been set at 180.
A member may be elected a Life Member by unanimous vote of a quorum of the
board. The board will consider length of membership, offices held, other
contributions to the club, age and health. Privileges to include no dues or
assessments and all the rights to the club as an active member. A life member
shall not be included in the active member maximum limitation.
A Junior Member of Port Madison Yacht Club must be at least 10 years of age
and no more than 21 years of age. Upon reaching the age of 21, a Junior
Member in good standing may apply for Senior Membership, active or inactive
status. The initiation fee shall be waived for change from Junior to Senior
status. A Junior Member shall be given first consideration if he or she
applies for Senior Membership during the year prior to reaching 22 years of
age.
An Inactive Member is an active member who cannot continue to participate in
club activities. The board of directors on an individual basis upon written
request may grant change from active to inactive status. An inactive member
has no voice in the club affairs. An inactive member will be given first
consideration should he or she reapply for active status. Inactive members
will pay $10.00 and receive a yearbook.
An Inactive Member shall not retain any privileges that are specifically
reserved for active members nor any privileges traditionally extended to
members of a yacht club. As such, inactive members shall not display the PMYC
burgee nor accept reciprocal privileges of other yacht clubs.
Article VII: Involuntary Termination Of Membership
Members may be suspended or expelled by a two-thirds vote of the Board of
Directors after a hearing upon written charges preferred by the board, at
which hearing, the accused shall have the right to produce witnesses and
evidence. The board of directors, at such meeting, shall have the power to
expel or suspend a member as in its direction seems desirable for unbecoming
conduct, any act deemed adverse to the good name or best interest of the
club, or any other matter, thing, act, or conduct deemed sufficient by the
board of directors. If charges are made against an officer of the club or any
member of the board of directors, such accused shall have no right to be
present during the consideration of charges, nor to vote thereon.
Article VIII: Release And Hold Harmless
(Amended 1988 and 1992)
By accepting and continuing membership in Port Madison Yacht Club each member
agrees as follows:
1. By virtue of my participation I risk such loses as damage to property,
bodily injury (including paralysis and dismemberment), and death.
2. I knowingly and freely assume all such risk.
3. I release, hold harmless and promise not to sue the Port Madison Yacht
Club, its officers, officials, agents, employees, and sponsors, as well as
the organizer and sponsor of any Port Madison Yacht Club sanctioned event,
with respect to any and all such injury, paralysis, dismemberment, death, or
loss, except that injury or loss which results from the gross negligence or
willful or wanton misconduct of those officials.
Article IX: Fees And Dues
The board of directors at the last meeting each calendar year shall determine
initiation fee and annual dues for each category of membership.
Senior Members ages 22 to 29 will have a 50% reduction in initiation fee and
a 50% reduction in dues. This policy is not retroactive.
In addition, each active family is expected to contribute two workdays to
club maintenance annually or, alternatively, to make a monetary contribution
to be determined by the board.
Billing and Collection Policy:
1. Annual membership dues are billed the first week of each year.
2. Work party assessments for non-participation during the previous 12 months
are billed with the annual dues.
3. Moorage fees are billed quarterly, unless previously paid.
4. Invoiced amounts are due upon receipt and shall be paid within the first
30 days of the current quarter.
5. If unable to pay, the member must notify the Treasurer thereof.
6. In the case of unusual hardship, a written appeal for postponement may be
submitted for board action.
7. After 60 days one notice of past due will be issued by phone or mail.
8. Members who have not paid after 90 days are considered to have voluntarily
terminated their membership.
9. The board may authorize action as necessary to collect payment for club
services in default.
10. Reinstatement after default may only be considered by the board after
payment of amount in arrears plus a 50% penalty, and decision by board
majority that such reinstatement is in the best interest of PMYC.
Article X: Officers
The elected officers of the club shall be commodore, vice commodore, and rear
commodore. These officers shall be elected as set forth in ARTICLE XIV and
shall be installed at the annual meeting.
The Treasurer is appointed by the commodore, subject to approval of the board
of directors at the first board meeting of the new year.
The office of Honorary Life Commodore shall be the highest office of honor
that can be conferred upon a member of this club for loyal and faithful
service. There shall be no more than one such officer, and his or her term
shall be for life, or as long as he remains a member of the club. He or she
shall be entitled to all club privileges, shall have the privilege of flying
the club burgee, but shall have no duties to perform. The board of directors
may, by unanimous vote, elect such member to this office. There shall be no
dues, moorage charges or assessments levied against this individual, and this
individual shall not be included in the count of the active membership.
Article XI: Board Of Directors
The board of directors shall consist of past commodores and shall be limited
to 12 in number and has the final decision making authority in club affairs.
Each year at the annual meeting, the board member with the longest term shall
retire to the title of retired board member. The retiring commodore shall
fill the vacant position. A past board member chosen by the board of
directors will replace a board member who leaves the board before his or her
term expires. Should a board member be absent from a board meeting he or she
shall furnish another board member with a WRITTEN proxy. If he or she is
absent from three consecutive board meetings, the board may request that he
or she resign. Requests for leave-of-absence status by a director will be
considered by the board if the requestor is unable to meet normal board
responsibilities for three months or more, has a reasonable expectation of
returning, and will have at least one year of term remaining after the
projected return to the board. The board will select a pro-tempore director
per the same requirements for making permanent replacements to the board.
While on the board, the pro- tempore director will be equally responsible
with other directors and assume the same order of term ascendancy as the
leave-of-absence member. The pro-tempore director may serve until the
leave-of-absence director returns to the board or his term expires, whichever
occurs first. Upon declaration to the board that he is prepared to resume his
duties as board member and if at least one year remains in his term the
leave-of-absence director will be reinstated to full director status.
In the absence of a quorum (8 board members, including proxies), the
commodore and vice commodore shall be able to cast one vote each. In the
event of a tie vote by board members, the commodore shall cast the deciding
vote.
Article XII: Committees
The commodore shall appoint, with the advice and approval of the board of
directors, chairmen of such committees as the board may deem necessary.
Article XIII: Meetings
A minimum of one board meeting shall be held each quarter of the year. Said
meeting shall be scheduled by the commodore and attended by all officers.
In order to conduct business, the Board of Directors must have a quorum. A
quorum consists of 8 Board Members, including proxies, or a minimum of 6
Board Members, including proxies, plus the votes of the Commodore and Vice
Commodore.
The following order of business shall prevail:
(A) Reading
of the minutes of previous meeting.
(B) Reports of officers and committees.
(C) Old Business.
(D) New Business.
The annual membership meeting shall be held in November. For this and any
other general membership meeting, written notice shall be mailed to the
membership 15 days prior thereto. One third of the active members shall
constitute a quorum at any such meeting. Only active members in good standing
shall be entitled to vote.
Article XIV: Nominations and Elections
The commodore shall appoint a nominating committee. It will nominate
candidates for each of the elective offices. Said nominating committee shall
then present the candidates for board approval and conduct an election prior
to the annual membership meeting.
Article XV: Mooring and Docking Privileges
There shall be a mooring and dock committee selected by the board and made up
of not less than three board members. This committee will hear all protests
and will arbitrate all disputes referred to it by the dock master. The
mooring and dock committee’s decision may be appealed to the board of
directors.
The mooring and docking committee subject to the approval of the board of
director shall make rules, regulations and rates for the mooring and docking
of boats. Membership does not confer the right to moorage.
Article XVI: Amendments
These bylaws may be amended by a two-thirds vote of a meeting of the board of
directors. Copies of the bylaws shall be distributed to all members. The
amendments shall be ratified by a majority of the members voting, either by
mail or in a membership meeting.
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